Executive Secretary to the CEO

Job Functions:

Skill:

Administrative Support

• Manage the CEOs calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare high-quality reports, memos, presentations, and correspondence.
• Organize and maintain confidential files and documents.

Communication Management

• Act as the first point of contact for internal and external communications on behalf of the CEO.
• Screen and prioritize emails, calls, and requests.
• Draft and proofread emails, reports, and meeting notes.

Coordination and Follow-up

• Organize board and executive meetings, including preparing agendas and taking detailed minutes.
• Liaise with internal teams and external stakeholders to ensure timely follow-ups on tasks and deliverables.
• Oversee key projects and provide updates to the CEO.

Event Planning and Logistics

• Arrange travel itineraries, accommodations, and event logistics for the CEO.
• Coordinate participation in conferences, seminars, and public appearances.

Office Management

• Ensure office supplies and systems are well-maintained.
• Support the CEO in managing the administrative workflows of the office.

Job Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Additional certifications in secretarial studies or office management are a plus.
• Minimum of 5 years of experience in an executive or administrative role, preferably in tech, startups, or multinational companies.
• Proficiency in Microsoft Office Suite and cloud-based tools.
• Strong organizational and time-management skills.
• Exceptional verbal and written communication skills in English (Arabic is a plus).
• Familiarity with project management tools like Click Up or Jira is desirable.
• Discreet and professional in handling confidential matters.
• High attention to detail and ability to multitask.
• Proactive, resourceful, and able to work under pressure.